MINUTES:       Meeting of the Monona Grove School District, Business Services Committee,

held on Wednesday, June 23, 2004, in the Nichols School, District Office Board

Room, Starting at 5:00 P.M.

BOARD COMMITTEE MEMBERS PRESENT:     Nancy Allen, John Kitslaar, John Weinberger

COMMUNITY MEMBER PRESENT:                    Dan Millin

ADMINISTRATORS PRESENT:                           Gary Schumacher, Jeff Avery

                                                                             

                                                                                                                                                           

 

I.                    Opening of Meeting – John Weinberger

 

II.                 Declaration of Public Notice – acknowledged

 

III.               Public Appearances – none

 

IV.              Approval of the Minutes of the May 26, 2004, Business Services Committee Meeting

 

Nancy Allen moved approval of the May 26, 2004, Business Services Committee meeting minutes as amended.  John Kitslaar seconded and the motion carried.

 

V.                 Opportunity for Public Input into the 2004-2005 Budget

 

No one was in attendance to offer public input into the budget process.

 

VI.              Presentation of Audit Report 2002-2003 –Virnig & Associates, L.L.C.

 

Ed Virnig of Virnig & Associates, LLC, presented the 2002-2003 Monona Grove School

District financial statements.  Reports as presented by Mr. Virnig may be reviewed at the

District Office in the Nichols School building.  This report will be presented to the Board of

Education at their July meeting for possible approval.

 

VII.            Discussion and Possible Approval of a Pilot Traffic Control Plan for the Coldspring/Jerome Street Area Near Monona Grove High School

 

Dr. Schumacher reported on a meeting he had attended with representatives of the school district, City of Monona, City of  Madison, and Madison area residents on June 9, 2004, where a proposed traffic plan for the Coldspring/Jerome Street area near Monona Grove High School was discussed.  Under this plan Coldspring Avenue would be blocked off at Jerome Street with traffic exiting from the high school only being able to turn left onto Coldspring.

 

Dan Millin moved that the Committee recommend to the Board of Education approval of a pilot traffic control plan for the Coldspring/Jerome Street area near Monona Grove High School.  Mr. Kitslaar seconded and the motion carried.

 

VIII.         Recommendation for School Bus Transportation for the Cottage Grove Elementary Bus Routes

 

Jeff Avery reported that a survey of the bussing companies, including our in-house Transportation Department, resulted in an estimated savings of $74,000 per year for our Transportation Department to continue with regular education, special education, mid-day runs, and the late bus run in Cottage Grove than the lowest contractor bid for bussing service.  Because of these savings, the Monona Grove School District Transportation Department will continue bussing service in Cottage Grove.

 

IX.               Review of Budget

 

Winnequah Middle School

 

Jeff Avery presented the proposed 2004-2005 budget for Winnequah Middle School in the amount of $143,764.00.  This amount reflects the 5% budget decrease from the 2003-2004 school year.

 

X.                 Update on Natural Gas Prices

 

Jeff Avery reported natural gas prices have increased from last month.  He will continue to monitor the market for the best possible rate before he locks into an amount.

 

XI.               Recognition of Academic Achievements of Business Office Personnel

 

On behalf of the Business Services Committee and administration, Jeff Avery congratulated the following Business Office staff on successful completion of academic milestones:

 

·     Kristine Dowse, Payroll and Benefits Specialist, Bachelor of Science Degree in Human

                        Resources

·     Mark Scullion, Director of Buildings/Grounds/Transportation, Certified Building

      Operator

 

XII.            Other Agenda Items

 

Jeff Avery informed the Committee he had received information from the school district’s legal firm that Other Agenda Items should not be listed as an agenda item for Board or Committee meetings as it does not clarify the topic being discussed.

 

XIII.          Confirm Next Meeting Date, Time and Place

 

The next meeting of the Business Services Committee will be Tuesday, July 27th, 2004, in the Nichols School, District Office Board Room, beginning at 5:00 P.M.

 

XIV.         Adjournment

 

Ms. Allen moved that the meeting be adjourned.  Mr. Millin seconded and the motion carried.  The meeting was adjourned at 6:35 P.M.