MINUTES: Meeting of the Monona Grove School District, Business Services Committee, held on Wednesday, April 23, 2003, in the Nichols School, District Office Board Room, Starting at 5:20 P.M.

BOARD COMMITTEE MEMBERS PRESENT: Nancy Allen, Bill Bland, John Kitslaar

COMMUNITY MEMBERS PRESENT: Jim Blair (Arrived 5:40 PM), Dan Millin

ADMINISTRATORS PRESENT: Jeff Avery, Gary Schumacher, Mark Scullion

OTHERS PRESENT: Kathy Bultman, Mike DuPlayee, Phil McDade,

Mary Possin, John Weinberger

I. Opening of Meeting – Nancy Allen

II. Declaration of Public Notice – acknowledged

III. Public Appearances – none

IV. Approval of the Minutes of the March 26, 2003, Business Services Committee Meeting

Mr. Kitslaar moved approval of the March 26, 2003, Business Services Committee meeting minutes. Mr. Millin seconded and the motion carried.

V. Opportunity for Public Input into the Budget Process

No one was in attendance to offer public input into the budget process.

VI. Discussion and Possible Approval of Agreement with American Red Cross to Use Monona Grove School District Facilities for Mass Care Shelters

Jeff Avery shared information with the Committee regarding a request from the American Red Cross to continue use of our buildings for use as emergency shelters for disaster victims who have been left homeless. This approval would just update the contract we already have with the American Red Cross.

Ms. Allen moved that the Business Services Committee forward the agreement with the American Red Cross to the Board of Education with a recommendation for approval. Mr. Kitslaar seconded and the motion carried.

VII. Discussion and Possible Approval of a Change in Policy to Allow Non-Resident Students to Ride Monona Grove School District Busses

Jeff Avery shared a letter he had received from Mary and Jeff Schmoeger in which they have requested transportation services for their daughter from a day care facility in Cottage Grove to school. Mr. & Mrs. Schmoeger’s daughter has been accepted to attend the Monona Grove schools under the open enrollment program.

Ms. Allen moved that the Business Services Committee forward the transportation request to the Board of Education with a recommendation to change the Transportation Policy to allow non-resident students attending the Monona Grove School District under the Open Enrollment Program or under a Tuition Waiver Agreement to be transported if they utilize an existing Monona Grove School District bus stop, and pay to the Monona Grove School District a “Transportation User Fee” in the amount equal to the “Parent Contract” amount. Mr. Kitslaar seconded and the motion carried. The administration will be submitting to the Policy Committee a recommendation for a change to the Transportation Policy.

VIII. Report on the Village of Cottage Grove TIF District Number 5

Mr. Avery shared with the Committee a meeting he had attended regarding TIF District Number 5. Another meeting has been scheduled for June 4, 2003, to further discuss the impact of the addition of a TIF District. After review of the proposal, Mr. Avery stated he did not see anything that would be damaging to the students of the school district.

IX. Presentation of Four Year Budget Forecast

Mr. Avery commented on a document, “Project 4 – Budget Forecasting Model Application for the Monona Grove School District” as prepared by Scott De Young and Jason Demerath, UW Whitewater students. This document will be monitored frequently and Mr. Avery will report back to the Committee annually with an update. Mr. Avery thanked Mr. DeYoung and Mr. Demerath for a very well written and researched document.

X. Other Agenda Items - none

XI. Confirm Next Meeting Date

Committee members confirmed that the next meeting of the Business Services Committee will be on Wednesday, May 28, 2003, 5:00 P.M., at Nichols School in the District Office Board Room.

XII. Adjournment

Mr. Bland moved that the meeting be adjourned. Mr. Millin seconded and the motion carried. The meeting was adjourned at 5:48 P.M.